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2.0
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OBJECT
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2.1
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The Student Chapter shall be
constituted for initiating and imbibing the feeling of belongingness into fraternity
of engineering to which the students of engineering are destined. The Students Chapters
may provide a learned workshop/clinic for the development of socio-techno intellectual
qualities of the members as well as for encouraging their urge and surge for knowledge
in a disciplined and guided system.
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3.
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STUDENTS CHAPTERS
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3.1
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FORMATION
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3.1.1
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A Students Chapter may be established
at an engineering college for those branches of engineering which are recognised
by the Council.
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3.1.2
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A Students Chapter may be established
at a polytechnic recognised by the Council.
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3.1.3
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The minimum number of members
in each of the Chapter shall be twenty. This strength of membership shall be obligatory
for opening as also for continuing a Students Chapter.
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3.1.4
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The Chapter shall be designated
as follows:
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3.1.4.1
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In case of Chapters established
at engineering colleges, the name of the city/town where the college is located
and the name of the college shall precede the words ‘Students Chapter’ and the name
of the branch of engineering shall follow the same words in parenthesis, e.g, Howrah
Bengal Engineering College Students’ Chapter (Civil); Kanpur IIT Students’ Chapter
(Mechanical) etc.
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3.1.4.2
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In case of Chapters established
at polytechnic, the name of the city/town where the polytechnic is located and the
name of the polytechnic shall precede the word ‘Students Chapter’ viz. ‘Calcutta
Women’s Polytechnic Students Chapter’, ‘Calcutta J C Ghosh Polytechnic Students
Chapter’ etc.
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3.1.5
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The students undergoing regular
courses at the engineering colleges in a discipline recognised by the Council shall
be attached to the respective Chapter established at the engineering colleges as
per Rule 3.1.1 upon payment of requisite subscription.
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3.1.6
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The students undergoing regular
courses at the polytechnics recognised by the Council shall be attached to the respective
Chapters established at the polytechnics as per Rule 3.1.2 upon payment of requisite
subscription.
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3.2
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ACTIVITIES
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3.2.1
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The management of the affairs
of the Student Chapter shall vest with the Committee of the Chapter which shall
function under the general guidance and control of the respective State/Local Centres
through the State/Local Centre Students Committee and shall at all times be subject
to the control, supervision and direction of the Council through All India Students’
Committee.
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3.2.2
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All activities of the Students
Chapter shall be in conformity with the aims and objects of The Institution of Engineers
(India) as laid down in the Royal Charter, Bye-laws, Regulations of the Council
and direction of the Council as may be issued from time to time.
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3.2.3
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No Students Chapter shall extend
its activities beyond the geographical boundaries of the State/Local Centres to
which it is attached except in case of activities jointly organised by two or more
Students Chapters.
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3.2.4
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The activities of the Students
Chapter shall be primarily technical and shall include:
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3.2.4.1
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Organising lectures by corporate
members and others on the subject of engineering interest;
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3.2.4.2
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Organising paper meetings, discussions,
seminars and technical filmshows on selected subjects;
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3.2.4.3
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Organising visits to engineering
projects, construction sites, factories, workshops, laboratories etc;
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3.2.4.4
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Organising competitions on technical
subjects including annual paper writing, model building and quiz competitions;
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3.2.4.5
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Promotion of social contacts
among the students;
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3.2.4.6
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Any other activity conducive
to the technical and intellectual advancement of the students.
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4.
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ADMINISTRATION
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4.1
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The affairs of a Students Chapter
shall be managed by a Committee of the Chapter comprising:
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4.1.1
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One Adviser, who shall be a member
of the faculty, nominated by
the managing authority of the respective engineering colleges / polytechnics.
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4.1.2
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One Convener who shall be a member
of the Chapter to be elected by the Committee of the Chapter from amongst themselves
prior to the Annual General Meeting.
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4.1.3
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One member for each ten students
attached to the Chapter or part thereof subject to the minimum of three and maximum
of ten to be elected at the Annual General Meeting of the Chapter.
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4.1.4
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The Chairman and Honorary Secretary
of the State or Local Centre within whose geographical boundaries a Chapter is established
shall be ex-officio members of the Committee of the Chapter.
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4.2
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The term of office of the Committee
of a Students Chapter shall be for one session, which is the period of time from
one Annual General Meeting to the succeeding Annual General Meeting. The Annual
General Meeting of a Chapter shall be held not later than 30th day of
September each year.
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4.3
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Not later than the 31st
day of August each year the Committee of a Students Chapter shall elect one member
from amongst themselves as the Convener to take over office at the ensuing Annual
General Meeting of the Chapter and communicate the name to the HQ office soon thereafter.
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4.4
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The members of the Committee
of a Students Chapter shall be elected by the students attached to the Chapter from
amongst themselves at the Annual General Meeting of the Chapter by show of hands
or by on-the-spot ballots.
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4.5
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The term of office of the Adviser
shall be for the period as would be decided by the nominating authority. The term
of office of the Convener shall be for one session and he shall not be eligible
for re-election as Convener after the expiry of the term of office.
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4.6
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If no Annual General Meeting
of a Students Chapter is held within the stipulated time and consequently no election
of the members of the Committee as per Rule 4.1.3 takes place, the Chairman of the
State / Local Centre and/or the managing authority of the engineering college/polytechnic
under whose jurisdiction and control the Chapter remain shall appoint members from
the Chapter to constitute a Committee of that Chapter for the ensuing session with
the same power and responsibilities as if it had been elected as per Rule 4.4.
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4.7
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The Committee of the Students
Chapter shall manage the affairs of the Chapter in accordance with these Rules and
any resolutions that may be passed by the General Body of the Chapter. The Committee
shall work under the control and guidance of the State/Local Centre Students Committee
and Chairman and Honorary Secretary
of the State/Local Centre and/or the
managing authority of the engineering
college/polytechnic to which the Chapter is attached.
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4.8
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The quorum for a meeting of the
Committee shall be three out of which at least one shall be a student.
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4.9
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All funds of the Chapter shall
be in the custody of the managing authority of the engineering college/polytechnic
to which the Chapter is attached. Not later than the last day of March each year,
the Committee of the Chapter shall prepare an estimate of income and expenditure
for succeeding year. This estimate subject to the approval of the managing authority
of the engineering college/polytechnic
to which the Chapter is attached will provide the guidelines to the Students Chapter
for making expenditure on account of the activities of the Chapter.
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4.10
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Vacancies occurring in the Committee
during any session may be filled by the Committee by co-option.
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5.
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STATE/LOCAL CENTRE STUDENTS COMMITTEE
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5.1
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The activities of the Students
Chapters established within the geographical boundaries of a State/Local Centre
shall be guided, coordinated and overseen by a ‘State Centre Students Committee/Local
centre Students Committee’ as the case may be which shall be constituted as here
below:
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5.1.1
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One corporate member nominated
by the members of the Committee of the State/Local centre from amongst themselves
as the Chairman;
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5.1.2
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One corporate member nominated
by the members of the Committee of the State/Local centre from amongst themselves
as the Convener;
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5.1.3
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Four corporate members nominated
by the members of the Committee of the State/Local centre as Members;
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5.1.4
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The Chairman and the Honorary
Secretary of the State/Local centre and the Advisers and Conveners of the Students
Chapters established within the geographical boundaries of the State/Local centre
shall be ex-officio members of the State/Local centre Students’ Committee.
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5.2
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The State/Local Centre Students
Committee shall function in accordance with the provisions of the Royal Charter,
Bye-Laws and Regulations of the Council and the Rules framed by the Council from
time to time.
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5.3
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The State/Local Centre Students
Committee shall be responsible to the State/Local Centre Committee.
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5.4
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The term of office of the State/Local
Centre Students Committee shall be same as that of the Committee of the State/Local
Centre.
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5.5
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In any meeting of the State\Local
Centre Students Committee five shall form quorum of which at least one each shall
be a representative of the category-Member of the Committee, Adviser and Convener.
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5.6
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Vacancies
occurring in the State/Local Centre Students Committee during any session may
be filled in by the Chairman of the State/Local Centre by nomination.
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6.
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ALL INDIA STUDENTS’ COMMITTEE
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6.1
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The All India Students’ Committee
shall be constituted by the Council of the Institution as here below:
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6.1.1
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One Chairman to be nominated
by the Council from amongst its members;
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6.1.2
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Five members to be nominated
by the Council from amongst its members;
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6.1.3
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Three persons to be elected by
the Advisers of the Students Chapters from amongst themselves;
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6.1.4
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Six persons to be elected by
the Conveners of the Students Chapters from amongst themselves in the following
manner:
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6.1.4.1
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Three persons to be elected by
the Conveners of the Chapters established at Engineering Colleges from amongst themselves;
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6.1.4.2
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Three persons to be elected by
the Conveners of the Chapters established at Polytechnics from amongst themselves;
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6.2
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The All India Students’ Committee
shall be constituted by the Council to coordinate the programme of activities of
the Students Chapters of the Institution spread throughout the country. This All
India Students’ Committee shall operate as an Advisory Body to the Council for managing,
controlling, monitoring and directing the activities of the Students Chapter.
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6.3
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The Council of the Institution
shall in its first meeting immediately after the Indian Engineering Congress each
year nominate a Chairman and five members to the All India Students’ Committee.
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6.4
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For electing three persons from
amongst the Advisers and six persons from amongst the Conveners of the Students
Chapters as per Rule 6.1.3 and 6.1.4, the following procedure shall be adopted:
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6.4.1
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The Secretary and Director General
shall prepare the list of the electorate by last day of September and call for nominations.
The nominations shall be received within not less than twenty-one days from the
date of notice calling for the nomination.
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6.4.2
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The Secretary and Director General,
thereafter shall ask for consent from the persons whose nomination will be found
valid for contesting the election. The letter of consent or otherwise must reach
the Secretary and Director General within three weeks from the date of notice asking
for the consent. If no response is received within the stipulated date for a nominated
member, he shall be deemed to have given no consent to contest the election.
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6.4.3
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The Secretary and Director General
shall then post voting papers to the electorate.
Voting papers shall be returnable only by post to the Secretary and Director
General in not less than twenty-one days from the date of issue of voting papers.
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6.4.4
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After the expiry of the last
date for receiving the Ballot Papers, the Secretary and Director General shall cause
the scrutiny of Ballot papers and counting of the votes and report the result in
full to the Council for declaration.
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6.4.5
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The so elected Advisers and Conveners
shall form a part of the All India Students’ Committee in ensuing session of the
Council.
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6.5
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Any casual vacancy in the All
India Students’ Committee shall be filled up by co-option by the Council.
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6.6
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All India Students’ Committee
shall meet at least two times in a year. The first meeting shall be held concurrently
with any of the two meetings of the Council following the one during the Indian
Engineering Congress and another during the IEI Convocation and Technicians/Students
Convention.
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6.7
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In any meeting of the All India
Students’ Committee, five shall form the quorum of which at least one each shall
be a member of Council and another from amongst the Conveners.
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6.8
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All India Students’ Committee
will advise the Council in respect of general welfare of the students and recommend
guidelines for the advancement of their knowledge through technical activities of
the members of the Students Chapters and generally to develop social contacts among
them and promote their professional, cultural and intellectual development.
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6.9
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The All India Students’ Committee,
on behalf of the Council will overview the functioning of the State/Local Centre
Students Committees and the Students Chapter and report to the Council from time
to time.
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6.10
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The activities of the All India
Students’ Committee will include:
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6.10.1
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To recommend guidelines for organisation
of paper meetings, seminars and symposia, refresher course, continuing education
courses and other activities locally, regionally and at national level;
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6.10.2
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To interact with the students
of a Chapter in the matters of the academic and other problems faced by them and
to bring these matters to the notice of the pertinent authorities and the Council.
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6.10.3
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To promote professional, cultural
and intellectual development of the members by designing suitable activity programme;
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6.10.4
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To monitor the activities of
Students Chapters, within the framework of the laid down rules;
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6.10.5
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To frame the editorial policy
for the publications of the Institution intended for the Students and to oversee
such publications.
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6.11
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In order to fulfil the obligations
of the activity pattern enumerated in item 6.10 the Chairman of the All India Students’
Committee shall:
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6.11.1
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preside over all meetings of
All India Students’ Committee and Seminar / Technical session of the students during
the IEI Convocation and Technicians’/Students’ Convention.
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6.11.2
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guide and promote technical activities
of the Students Chapters all over India;
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6.11.3
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look into the genuine difficulties
of the Students and seek solutions through the Council of the Institution and various
bodies formed by it;
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6.11.4
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take appropriate steps to activise
the Chapters and also to promote sense of belonging amongst its members;
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6.11.5
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perform duties as the Chairman
till the new Chairman has been nominated by the Council.
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7.
OPERATIONAL GUIDELINES FOR ENGINEERING COLLEGE STUDENTS’ CHAPTER
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7.1
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To enable formation of a Chapter
in any recognised discipline of engineering minimum number of members required is
20. One engineering college shall have seperate Chapter for each of its disciplines,
e.g. Civil, Mechanical, Electrical etc recognised by the Council.
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7.2
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If the above clause is satisfied,
the management of the college shall appoint one of the faculty members of the respective
discipline to act as the Adviser of that Chapter.
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7.3
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The Chapter thus formed shall
have to be designated as per rule 3.1.4.1 in the following manner:
Manipal Institute of Technology
Students’ Chapter (Civil Engineering)
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7.4.1
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Code number to the Chapter, including
the branch code and membership serial number shall be allotted in the following
manner:
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College Code Number
(First 3 digits)
576
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Branch Code Number
(Next 2 digits)
05
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Membership Serial Number (Next 3 digits)
001
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7.4.2
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Branch Code Number will be as
follows:
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01
Aerospace Engineering
03
Architectural Engineering
05
Civil Engineering
07
Electrical Engineering
09
Environmental Engineering
11
Mechanical Engineering
13
Mining Engineering
15
Textile Engineering
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02
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Agricultural Engineering
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04
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Chemical Engineering
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06
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Computer Engineering
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08
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Electronics & Communication
Engineering
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10
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Marine Engineering
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12
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Metallurgy and Material Science
Engineering
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14
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Production Engineering
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16
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Others
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7.5
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The following actions on Applications
Form and Membership Card shall be taken:
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7.5.1
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Application form to be filled
in and signed by the students and deposited with the Adviser along with requisite
subscription.
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7.5.2
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Adviser shall issue the Membership
Card duly filled-in in respect of Name, Branch, Roll No., year of payment of subscription
etc. as indicated in the membership card.
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7.5.3
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Adviser shall send the duly filled-in
application forms along with the appropriate amount per applicant as may be decided by the Council by Bank Draft in favour
of ‘The Institution of Engineers (India), payable at Kolkata. The Balance amount,
retained for the Chapter activities, shall be spent in the following manner:
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7.5.3.1
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Technical activity (See Rule
3.2.4) …………… 65%
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7.5.3.2
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Administrative Expenses of the
Chapter ………35%
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7.5.4
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Application forms as in 7.5.1
along with draft as per 7.5.3 are to be sent to HQ along with list of members, handwritten
or typed as under :
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Serial Number
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Name
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Membership Number
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Year of Enrolment/Renewal
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7.5.5
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In the following years for the
new members above procedure shall be followed. For renewal of old membership, subscription
at the prescribed rate for the current year shall have to be collected and entered
in the card as subscription receipt. A list of such renewals along with draft for
the proportionate subscription as may be fixed by the Council per student shall
be sent to HQ office.
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7.5.6
All subscriptions, both new and renewal, fall due on 1st
April of a year and must be paid within the last day of September of the year failing
which the name of the member shall be struck off the roll.
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7.6
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Action to form the Students’
Chapter Committee shall be taken as per Rule 4.1 of the ‘Rules for Students’ Chapter.’
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7.7
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Quarterly and annual reports
of technical activities (as far as possible along with photographs) of the Chapter
in a year shall be sent to the Secretary and Director General within one month after
closing of a quarter/year. (Year is to be reckoned as financial year, that is, April
to March).
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7.8.
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The Newsletter as published by
the Institution shall be distributed amongst the Chapter members
which will be sent in bulk to the Adviser.
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7.9.
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Any change in the name of Adviser,
who is the corresponding link between the Chapter and HQ of IEI shall be informed
forthwith to avoid discontinuation.
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8.
|
OPERATIONAL GUIDELINES FOR POLYTECHNIC
STUDENTS’ CHAPTER
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8.1
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To enable formation of a Chapter
in any recognised polytechnic minimum number of member required is 20. There shall
be only one Chapter in a polytechnic.
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8.2
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If the above clause is satisfied,
the management of the polytechnic shall appoint one of the faculty members to act
as the Adviser of the Chapter.
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8.3
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The Chapter thus formed shall
have to be designated as per Rule 3.1.4.2 in the manner following:
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Calcutta Women’s Polytechnic Students’ Chapter
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8.4.
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Code Number to the Chapter and
membership serial number shall be allotted in the following manner:
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Polytechnic Code Number
(first four digits)
7009
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Membership Serial Number
(next four digits)
0001
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8.5
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The following actions shall be
taken on Application Form and Membership Card:
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8.5.1
Application form to be
filled and signed by the Students and deposited with the Adviser along requisite
subscription.
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8.5.2
Adviser shall issue the Membership Card duly filled-in respect of Name, Roll No.,
year of payment of subscription etc. as indicated in the Card.
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8.5.3 Adviser shall send the duly filled-in application forms
along with the appropriate amount per
applicant as may be decided by the Council by Bank Draft in favour of ‘The Institution
of Engineers (India)’, payable at Kolkata. The balance amount, retained for the
Chapter activities, shall be spent in the following manner:
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8.5.3.1
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Technical activity (see rule
3.2.4) ……………... 65%
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8.5.3.2
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Administrative Expenses of the
Chapter …….. 35%
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8.5.4 Application
forms as in 8.5.1 along with draft as per 8.5.3 are to be sent
to HQ along with list of members, handwritten or typed as under:
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Serial Number
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Name
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Membership Number
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Year of Enrolment/Renewal
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8.5.5
|
In the following years for the
new members above procedures shall be followed. For renewal of old membership, subscription
at the prescribed rate for the current year shall have to be collected and entered
in the card as subscription receipt. A list of such renewals along with draft for
the proportionate subscription as may be decided by the Council per student shall
be sent to HQ office.
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8.5.6
|
All subscriptions, both new and
renewal, fall due on 1st April of a year and must be paid within the
last day of September of the year failing which the name of the member shall be
struck off the roll. If found inconvenient, academic session may be followed.
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8.6
|
Action to form the Students’
Chapter Committee shall be taken as per Rule 4.1 of the ‘Rules for Students’ Chapter’.
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8.7
|
Quarterly and annual reports
of technical activities (as far as possible along with photographs) of the Chapter
in a year shall be sent to the Secretary and Director General within one month after
closing of a quarter/year. (year is
to be reckoned as financial year, that is, April to March).
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8.8
|
The Newsletter as published by
the Institution shall be distributed amongst the Chapter members which will be sent
in bulk to the Advisers.
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8.9
|
Any change in the name of Adviser,
who is the corresponding link between the Chapter and HQ of IEI shall be informed
forthwith to avoid discontinuation.
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